Company : Louis~Hampshire Ltd
Sandy Farm Business Ctr
Surrey GU10 1PX
01252 781 511
Document DP5A: Privacy Notice
Topic: Data protection
Date: 1st May 2018
The Company is a recruitment business which provides work-finding services to its clients and work- seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
1. Collection and use of personal data
a. Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities and developing and managing our services and relationship with you and our clients.
The legal bases we rely upon to offer these services to you are:
b. Categories of data
Where your personal data and/or sensitive personal data has been obtained from a 3rd Party, the Company may have collected the following personal data on you:
Date of birth
Contact details, including telephone number, email address and postal address
Experience, training and qualifications including qualification verification
National insurance number
Sensitive personal data:
ID – passport / VISA or work permits / driving licence
Disability/health condition relevant to the role
c. Legitimate interest
Where the Company has a legitimate reason to process your personal data our legitimate interests is/are as follows:
Providing work finding services, to match your skills with job vacancies to assist in finding you the positions that most suit you
To put forward your details to our clients and prospective employers for you to be considered for vacancies
keep you informed of available opportunities as they arise
To keep you informed of the services offered by us
To establish that you have the right to work
d. Recipient/s of data
The Company will process your personal data with the following recipients:
Clients that we introduce or supply individuals to
Former or prospective employers that we obtain from or provide references to
Any third parties who carry out audits to ensure that we run our business correctly
Other recruitment agencies in the supply chain
d. Statutory/contractual requirement
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:
We will be unable to provide you with work-finding services
2. Overseas Transfers
The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
3. Data retention
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) 24 months after the date on which we last provide you with work-finding services.
Where the Company has obtained your consent to process your personal, we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data.
4. Your rights
Please be aware that you have the following data protection rights:
The right to be informed about the personal data the Company processes on you;
The right of access to the personal data the Company processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting Peter Reader Preader01@louishampshire.com
5. Automated decision-making
Our Company does not use automated decision-making processes, including profiling.
6. Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Peter Reader email@example.com
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
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